City Clerk

Responsibilities

The City Clerk's Office is responsible for a number of legislative and administrative functions, such as:

Preparing and distributing the City Council agenda
Recording all proceedings of City Council meetings
Conducting follow-up activities related to the agenda process such as processing agreements and recording official documents
Maintaining and updating the Municipal Code and Council Handbook and Rules of Procedure on a continuing basis
Manage and respond to public requests for information in a timely manner
Submitting measures to the electorate
Processing required legal notices for City Council meetings, including public hearings, so that all interested parties have an opportunity to participate
Coordinating the City Records Management Program to ensure that public records are maintained in accordance with legal requirements
Managing the retention and retrieval of official records and the maintenance of the Legislative History to ensure accessibility and continuity
Managing and conducting elections for the purpose of electing City Council Members and the Mayor at the appropriate times
Serving as the filing officer for Fair Political Practices regulations
Due to the pandemic, the office accepts subpoenas via US mail or by appointment
Due to the pandemic, the office accepts claims via US mail or email