Email the Purchasing Division or call (510) 494-4620 for further information.

If you have problems downloading from Periscope, please contact them at  (800) 990-9339.

You may purchase Public Work Plans and Specifications at Arc.

Deadline

Bids must be received by the City of Fremont Purchasing Division no later than 2:00 p.m. on the date the bid is due as directed per the project’s submission instructions.

PWC Projects, Requests for Proposals, & Bid Projects

10/31/24

The City has partnered with Periscope to post, distribute and then to receive electronic responses to the City’s solicitations.

Register your Company & Get Notified

Interested companies can register with Periscope as a prospective supplier to get information about open bids from the City. Once the registration process is complete you will be added to the Periscope company list and be notified of new projects. You will also have access to bidding opportunities from other public sector agencies.

Current Open Bids

The City has partnered with ARC Solutions to print, sell, issue addendums and maintain a plan holders list for PWC projects.

Register your Company & Get Notified

Contractors can complete the City’s Contractor Registration Form. Once the registration process is complete you will be added to the Arc Solutions contractor’s list and be notified of new City projects.

Notice to Contractors

The City of Fremont will be receiving sealed bids for the projects listed below upon release of the bid in the Purchasing Division located at 3300 Capitol Avenue, Building B, Fremont, California, 94538.  Notice to Contractors Listing

Purchase Plans & Specifications

To view current Public Works Construction projects and to purchase plans and specifications, visit the Arc PlanWell Public Planroom and filter for City of Fremont projects.

All documents are available for viewing prior to purchase. Fees for purchasing documents are non-refundable, and no partial sets are sold.

How Bids are Received

• Bids are received and opened for PWC projects in the Purchasing Division of the Finance Department located at 3300 Capitol Avenue, Building B, Fremont, CA 94538.
• Bids are received up to 2:00 PM on the date published in the bid documents. Late bids are not accepted. Allow ample time for bid drop off.
• PWC bids are opened by Purchasing and the initiating Department Representative at 2:00 pm on the date specified in the bid documents. (Currently there will not be public bid openings)
• Preliminary Bid Results are posted to our COF website same day by 4:00pm.  A Final Intent to Award is determined upon review by the project manager and will be posted on the COF website at that time. 

All portions of the Bid Forms and any documents required by the Supplemental Instructions to Bidders, must be properly completed, signed, and submitted with the bid. Failure to do so may result in the bid being deemed non-responsive by the City.

How and When to Deliver

Bids may be:

• submitted electronically
• mailed (only if specified in the bidding documents)
• delivered in person or by messenger (only if specified in the bidding documents)

Based on the instructions in the Invitation to Bidders and bidding documents:

• It is the bidder's responsibility alone to ensure that the bid is received at the place specified in the Invitation for Bids and bidding documents prior to the bid deadline.
• Any bids received after the exact time of the bid deadline will not be considered.

What Happens when a Bid is Received?

Bids that have been submitted in accordance with the requirements of the bid documents and have been received on or before the bid deadline will be opened by Purchasing and the initiating Department representative.

• Bids are received and opened in the Purchasing Division of the Finance Department
• Bids are received up to 2:00 PM on the date published in the bid documents. Late bids are not accepted. Allow ample time for delivery.
• PWC bids are opened by Purchasing and the initiating Department Representative at 2:00 pm on the date specified in the bid documents. 
• All Intent to Awards are posted on our COF website once reviewed by the project manager. For PW Bids, a preliminary award is posted same day by 4:00pm.  For Bids, an Intent to Award is posted 1-3 days from bid opening and for RFP's an Intent to Award is typically posted 2-4 weeks from opening. 

Invalid Bid Formats

Oral, telephonic, facsimile, or telegraphic bids are invalid and will not be accepted.

Local business preference encourages and supports local vendors.

In accordance with  Fremont Municipal Code, the City offers a local business preference of 2.5% (with a maximum of $5,000 for personal property purchases over $25,000). The 2.5% preference is for personal property purchases such as goods, supplies, and equipment.

How it Works

For the purpose of comparing bids between local and non-local businesses, the bid amount is calculated at 2.5% below the amount submitted for local businesses. This excludes public works projects or if otherwise precluded by state or federal law.